Environment Management System Software

How can Effivity help you on the journey to optimize your ISO 14001:2015 EMS?

Implementation of an ISO 14001 Environmental Management System has to be a strategic initiative. The developed EMS must merge seamlessly with the existing business processes of the organisation. The Effivity – EMS module enables an organisation to plan, implement, maintain and improve their EMS. Effivity is a comprehensive compliance management software that helps simplify environmental compliance management across the organisation. It is recognized as one of the best enterprise solutions and is known for giving clients total satisfaction. A cloud-based platform provides a state-of-the-art IT framework and scalability while our on premise hosting options provide control over the hardware, software and database. This means you need not spend time to configure and customize features when your business expands to ensure the compliance requirements of your organisation are met. It is the best way to manage, track and implement the ISO 14001 standard in your business environment.

Optimize your Environment Management System with Effivity - EMS

Your customers, clients, stakeholders and channel partners need to be confident that your processes are environmentally friendly to achieve a sustainable competitive advantage. Since the complexity of business processes may result in a poorly defined EMS, the resultant benefits may not be evident. Effivity addresses this problem by providing robust, globally proven and effective environmental management software to implement and address the requirements of the ISO 14001:2015, RCMS and RC 14001 standards in the most comprehensive and result oriented manner.

Effivity - EMS helps you to achieve EMS certification so you can manage regulations and standards effectively. Our workflow driven software enables compliance management and corporate governance in your organisation. As the focus on environmental management increases worldwide, you can’t ignore it. EMS certification gives you visibility and control. This is why you need software capable of offering control, reporting and documentation processing features. You can earn the certification with the utmost ease and convenience.

Our software offers a comprehensive set of tools and capabilities that can handle environmental management issues quite easily, effectively, in real-time and in a collaborative manner. This powerful solution can help you pass the most stringent environmental standards. We are sure that any auditor will be fully satisfied with your environmental standards when you use Effivity to plan, execute, evaluate and improve your EMS.

ISO 14001 Modules covered by Effivity EMS

Our software covers all modules required to implement a robust Environment Management System and achieve ISO 14001:2015 EMS certification.

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HSE Planning

1. Perform an aspect – impact assessment for all processes that may have an environmental impact.
2. Perform aspect – impact re-assessment for all existing significant and highly significant aspects and processes that could have an environmental impact.
3. Identify actions, operational control plan, etc. specific to each aspect – impact assessment or re-assessment.
4. In addition, various environment parameters can be configured to enable users to capture data easily and consistently.

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Compliance Obligations

1. Capture all compliance obligations specific to your environment management system from a legal, statutory, regulatory, contractual, or voluntary perspective with Effivity.
2. Record current compliance status and actions if required to achieve and maintain compliance.
3. Upload documents of relevant approvals and receive reminders when renewal is due.
4. Review your EMS compliance obligations and always be in compliance.
5. In addition, the following parameters can be configured to enable users to capture data easily and consistently:
1. Define Compliance Obligation Proof.
2. Define Compliance Obligation Types.

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Waste Management

1. The organisation first needs to develop waste management policies and specifications. Once this is done, the following waste profiles need to be captured:
1. Air Emissions Profile
2. Water Waste Profile
3. Solid Waste Profile
2. Once the profiles are in place, they need to be monitored on a regular basis and the actual air, liquid and solid waste generated across the organisation needs to be documented, including:
1. Air Emissions Monitoring
2. Water Waste Monitoring
3. Solid Waste Monitoring
3. The organisation then needs to monitor adherence to applicable acceptable compliance parameters. Effivity provides auto notifications that makes this easy.
4. In addition, the following parameters can be configured to enable users to capture data easily and consistently:
1. Air Emissions Composition
2. Air Emissions Additional Control
3. Air Emissions Unit
4. Water Waste Composition
5. Water Waste Additional Control
6. Water Waste Unit
7. Solid Waste Unit
8. Solid Waste Type

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Health, Safety and Environmental Operations

The Operations module of our EMS software enables an organisation to manage emergency preparedness, work permitting, hazardous materials and SDS management, PPE management and environment incident management.

1. The organisation can plan how it will deal with any emergency that might arise and outline this in a comprehensive plan.
2. Once emergency plans have been defined and captured, the plans need to be tested on a regular basis. The results of these tests should be captured and if required, the plans should be improved.
3. When an actual emergency occurs, the emergency plan should be followed. The details of the emergency and the actions taken should be captured afterwards, and if required, the plans should be improved.
4. Request and generate work permits.
5. Approve and manage work permits to ensure operational control as per HSE standard.
6. Extend validity or cancel work permits.
7. Hazardous Materials
8. Identify, document and manage all hazardous substances in your organisation effectively through the SDS module of Effivity.
9. Generate SDS data through compilation or upload and manage SDS provided by suppliers to make them available to all stakeholders whenever required.
10. Identify PPE requirements and link them to various processes.
11. Carry out PPE inspections to ensure they are in acceptable condition.
12. Monitor and control PPEs in the organisation.
13. Generate PPE matrix.
14. Incident, Injury, Accident Reporting
15. Emergency Response Team
16. In addition, the following parameters can be configured to enable users to capture data easily and consistently:
1. Emergency Contact Category
2. Emergency Contact List
3. Emergency Probable Consequence
4. Emergency Probable Occurrence
5. Emergency Impact Magnitude
6. Emergency Type
7. Emergency Control Type
8. Employee Category
9. Work Permit Type
10. Special Instructions
11. MSDS Type
12. Incident Category

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Performance Evaluation

1. View a snapshot of your EMS performance with a comprehensive department-wide and process-wise data analysis.
2. Identify Key Performance Indicators (KPIs) with monitoring frequency.
3. Receive auto-notification reminders to capture data against established KPIs.
4. Graphical analysis of achievement and completion of KPIs.

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Context of the Organisation

1. Define the context of the organisation by establishing the aim of the organisation, the nature of the business and the benefits of the business and establish strengths and weaknesses of, threats to and opportunities for your business.
2. Define the different external issues that could arise due to competition, legal framework, culture and economy, etc. and how they affect your organisation, strategic direction, intended outcome of your EMS and effectiveness of the environment management system. In addition, list the risks and opportunities associated with each external issue.
3. Define the different internal issues, such as lack of competence, low productivity and differing values. Identify how these issues could affect your organisation. Also, identify the risks and opportunities associated with each internal issue. These risks and opportunities can be analyzed in the Risk and Opportunity module of the software.
4. Define the stakeholders and interested parties (an individual, a group of people, an organisation) and identify their needs and expectations. Define how they affect your organisation when their needs and expectations are not effectively addressed, and list risks associated with stakeholders and interested parties while keeping an eye on any possible opportunity for growth.
5. Risks associated and captured along with internal issues, external issues and interested parties are available in the Risk and Opportunity module where you can take action to manage the risks.
6. Define the boundaries of your EMS. This is the scope for which your organisation will be implemented and certified. As the standard is generic, it may happen that not all requirements will be applicable to your organisation. In this case, you can identify requirements that don't apply if the company’s capability to meet customer requirements and satisfaction is not impacted negatively.
7. Flow charts, procedures and forms relating to the context of the organisation can be captured in the Documented Information module.

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Risk and Opportunity

1. Gather risk and opportunity types and define whether they are sourced from context, processes, or products or services.
2. Define the activity and/or source where the risk or opportunity may occur.
3. Define to which category the risks belong by selecting from a predefined list of categories.
4. Describe the risk in detail.
5. Define the impact and probability of occurrence.
6. Define how to treat the risk by selecting from a predefined list of treatments.
7. Define suitable actions to treat the risk.
8. Identify opportunities and describe how you are going to capitalize on them by documenting the action plan.
9. Regularly review risks and opportunities.
10. Procedures and forms relating to risk and opportunity can be captured in the Documented Information module.

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Human Resources

1. Define organisational structure and create employees, departments, roles and designations.
2. Define role, responsibility and authority for various positions and designations. These can be communicated through email notifications, or by granting access to relevant screens.
3. Define the ideal competence for each position or designation.
4. Compare existing competence of various employees with ideal competence and identify gaps through competence evaluation.
5. Identify training needs based on competence evaluation or other inputs and create a training calendar.
6. Capture training attendance records.
7. Carry out training effectiveness evaluation using pre and post training evaluation.
8. Upload and manage human resources related policies and procedures using the Documented Information module.
9. Define, plan and track human resources objectives.

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Policy and Objectives

1. Establish the environmental policy.
2. Define environmental objectives for each department.
3. Define an achievement plan for each objective.
4. Define tracking for each objective.

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Documented Information

1. Define the department, document type and document name and attach related files.
2. Define retention and disposal mechanism for forms and checklist type.
3. Create a change request for any document.
4. Define external documents by providing details like document name, department, revision number and revision date.

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Non-Conformance

1. Define the non-conformance.
2. Define the non-conformance type.
3. Define corrections.
4. Define root cause analysis.
5. Define proposed corrective actions.
6. Define actual corrective action.
7. Define verification taken.
8. Define effectiveness of corrective action.

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Internal Audit

1. Define a master schedule for each department to conduct internal audits.
2. Define an internal audit schedule.
3. Define an internal audit report.
4. Non-conformances captured here will be reflected in the Non-Conformance module where actions taken can be captured.
5. Procedures and forms relating to internal audits can be captured in the Documented Information module.

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Management Review

1. Define management review agendas and send email to attendees.
2. Define the discussion minutes against each agenda point.
3. Capture the actions planned during meeting.
4. Procedures and forms relating to management review can be captured in the documented information module.

Why Effivity – EMS is your best choice for ISO 14001 implementation, maintenance and certification.

• Implement a robust environmental management system. Get ISO 14001 certified quickly and easily. Maintain your ISO 14001:2015 standard compliance effectively. Focus more on your core business and less on repetitive compliance tasks which are handled by Effivity.
• We make the process cost-effective with affordable and competitive prices. Pay per user. No initial IT infrastructure expenses required if you opt for our cloud-based deployment option.
• Effivity - EMS is the only ISO 14001 implementation software that offers more than ever expected from a typical EMS software. It is designed and developed by seasoned environmental experts and sustainability specialists who have implemented it across numerous industries.
• As everything is electronic, you don't have to struggle with piles of papers. A smart way of implementing ISO 14001 indeed.
• Cloud-based technology increases accessibility, reliability and cost efficiency.
• User friendly interfaces for everyone.
• Our approach is technology driven. Manage complete process documentation, complying with international benchmarks.
• We reduce costs and time required to achieve certification.
• Manage compliance effortlessly, easily and in real time post certification.
• Our backend team is available to you 24/7 to assist and manage anything relating to process documentation, standardization, audit and compliance.